Flow of Shift

SHIFT is the process of managing people in organizations in a structured and thorough manner.It describes the interaction between Company and its Employees. This system allows HR activities and processes to occur electronically.

To put in another way, it may be viewed as a software, for businesses big and small to take care of a number of activities, including those related to employee self service, mark attendances and leaves, process of approval attendances and leaves, apply claims for approval , add awards, permission given to department for approval, holidays, manage working hours of bussiness.


Administration Approval

Use Administration approval to setup workflows for leaves, claims, mark attendances, to manage your company holidays.

Leaves Approval

With SHIFT you can setup that specific leaves made by employees to their profile, which needs verification can be put on hold until the HR staff can verify and approve the leaves.
Super admin and HR staff will have the rights to approve or reject the leaves made by the employee. This helps in maintaining employee leaves integrity and accuracy.

Attendance Approval

Employee can mark his/her attendance after login for today itself.Once employee has marked his/her attendance, the Mark attendance button will display automatically.
Afterward, Authorized person(Super admin and HR) will approve or reject the marked attendance.This allows employees to easily record attendance and absense from work.

Claims Apply for Approval

* New Employees can apply for claims reimbursement and view their request details and history with its status.
The Approver will get the details of apply claims and can approve or reject the claims based on his discretion under Claim module. Approved/disapproved claims are viewed with its status.


Dashboard Display

Dashboard module includes total no. of departments, employees, holidays.It also show calendar with display of holidays according to start date and end date, leaves of the employees with its type (as full leave or half leave), notices are also display.


Leaves & Holidays Calender

Team managers will be able to see a leaves & holidays calendar in their dashboards to give an overview of the number of people who are on vacation on a given month and added holidays.
HR Staff will be able to see all the approved leave requests for all employees on vacation for a given month on their dashboard.

Company overview

Dashboard will display total no. of employees, total no of departments, total no. of holidays which are added in system with necessary quick links.

Noticeboard

* New Customizable notice board can act as a information display or notice board for the users, enable them to view important information notices.Admin add notices with details which display on dashboard.All added notice board can viewed by employee who is login.
Notice board will have notice name, notice description, publisher name, publisher image, published date.



Employees

In employee module, all the necessary information of the employees can be recorded.Apart from general information, employee have to enter appointment date, joining date, employee code, department, employee salary, employee category, working hours, working days per week, email, and bank details of the employee.



Departments

In department module, Admin can add departments with details like department name, description, department code, profit center code, and leaves.Leaves to department are assigned on the basis of fixed or service based.Permission specifies for all departments that can be done to a menu or menu item.This module adds permission lines for every custom menu for all known operations - add, edit, delete, view.


View all departments

All departments of a company can be seen at a time with details and permissions.Super admin department have all rights related to employees, awards, approval, office management, holidays etc.
Department details are department name, code, profit center code, description and permissions.

Add new department

Department is added with details like department name, description, department code, profit centre code, and leaves.Leaves to department are assigned on the basis of fixed or service based.Permission specifies for every custom menu for all known operations - add, edit, delete, view.

Edit a department

Department can be edit with details like department name, description, department code, profit centre code, and leaves.Leaves assigned to department can be update. Permission specifies for every custom menu can be updated for all known operations - add, edit, delete, view.

Delete department

Department can be delete if no longer required and assigned leaves to that department is also delete from records.
Employees related to that department is shifted to other department.


Payroll Management

In Payslips/Templates Module,A payslip/template of an employee is generated.It is designed to maintain and update the payroll details with flexibility and ease use of comprehensive employee pay processing and reporting. It features are flexible time entry, leave calculations,allowances, earnings/ deductions, employee benefits tracking, pay slip printing.

All Payslip Templates

When you find that you need a payslip, or a few months worth of payslips, then it can be a life saver to be able to get a payslip template so you can add your own details and provide the necessary documentation needed for loans and mortgages. Payslip template that you can personalise means that you can control, and produce documentary evidence of, earnings that need to be assessed.

View all Payslips templates

All created payslips can be view here with employee name, department name, specific template name, basic salary, net salary and with action(edit and delete).

Edit particular employee payslip template

Particular payslip template can be edit with details like total allowance, total deduction, salary period, overtime period, additions payment etc.

Delete particular employee payslip template

Particular employee payslip template can be delete permanently from records if required.

All Generated Payslips

All payslips of the employees will display here with neccessary details like month, year, employee name, basic salary, net salary, employee cpf, employer cpf.
This automates the work of HR personnel and simplifies salary processing along with statutory obligations.

Generate New Payslips

In SHIFT, we can easy generate a payslip with all basic employee information including name, date of payment, periods of the pay to accurately calculate their pay & taxes.All generated payslips are seen under all generated payslips menu.


Claims tracking

* New Claims management system empowers organization for effective management of employee claims by recording, monitoring, tracking and evaluating employee claims. Claim Enables an employee to make claim request and track their approval status. Employee can view , add , edit its claim which can either Transport , Travelling , Entertainment or Other claims can be added.

Add Claims

Employees can apply for expense or claims with basic information of employee required to apply claims. Employee can view their request details and history. They can see where their request is pending or approved itself in self service module.
Claims are added with employee name, month, year, name of the claim, total amount, claim date.


Claims or Expenses History

With SHIFT, employees and their manager will be able to see their claims history. All claims are viewed with its status like approved or disapproved. Reports are also available for expense history in form of copy, excel, csv, pdf for all employee.
Claims are viewed with details like employee name, date, name or type of claim, total claim amount, files, upload if want.


Edit and delete claim

Edit the details of a claim that's waiting for approval.Claims under pending claims menu can be updated with details like employee name, date, name or type of claim, total claim amount, files, upload if want.
Pending claims can only be delete if no longer required.


Claim Approval

With SHIFT, you can setup a multi-level approval for claims application. The Approver will get the details of claims and can approve or reject the claims based on his/her discretion. All claims which are approved or disapproved will seen here with details.



Attendances

Eliminate paperwork and manual management of attendance with this sophisticated HR module. This system allow you to capture data of employee attendance history at anytime.It allows employees and their managers to mark attendance for today itself without any intervention from HR.


Mark Attendance

Admin does not required to mark his/her attendance.Employee can mark his/her attendance for today itself after login through his/her id. Once he had marked, the button for mark attendance will disable automatically.
Attendances mark by the employees are approved or disapproved by the Approval/Authorized department.

Approved Attendances

All attendance approved by Admin are listed here with details like employee code, employee name, department, status, date, Approved by with action. Attendance can either with approved or disapproved status and can delete if required.



Leaves Management

A leave of absence (LOA) is a period of time that one must be away from one's primary job, while maintaining the status of employee. In Leave Menu,an employee can mark his or her leave specified with type of leave,reason for leave etc. It is up to the employer's discretion as to whether or not an employee's request for a leave of absence is approved.


Mark Leaves for other

Employee can apply for leaves and view their leave request details and leave history. They can see where their leave request is pending.Employee can apply for leave with employee name, date, type of leaves, leave for, reason for leave, application file.

Pending leaves

All pending leaves which are for approval are listed here with details like employee code, employee name, department, date to, file, action for delete and edit. Pending leaves can only be edit.


Approved leaves

Leaves which are either approved or disapproved are listed here with details employee code, employee name, department, date to, file, status, approved by, with action delete.


Leaves history

Employees will be able to see the leave history with its status. Employee can view easily his/her remaining leaves for a year itself without interviewing of HR.



Reports

Access reports to gain insights into your business, make decisions about the future, prepare tax filing information and more.Report are of two types: Employee based payslips reports and Company based payslips reports. Reports can be downlaod as PDF, CSV, excel, or can copy.


Employee based payslips reports

All employee payslips reports are seen at a time with employee name, month, year, basic pay, total claims, net pays, employee cpf, employer cpf with action view self service, pdf, view.

View Employee self reports

Particular employee payslips reports can be seen for a particular year with every monthly payslip records.
Particular employee payslip record can be downlaod as pdf, csv, excel, copy.

Particular employee payslip report pdf

Particular employee payslips reports can be download as pdf with details like employee name, its department, with number of working days, all salary computations with accurate value.

View of Particular employee payslip report

Particular employee payslips reports can be view with details like employee name, its department, with number of working days, all salary computations with accurate value and company logo.
Particular payslip can be taken out as print or generate as pdf report.

Yearly based payslips reports

View payslips summary report of a company on the basis of year with details like basic pay, net pay, employee cpf, department name. Reports for a company can be download as csv, excel, pdf, copy.



Awards Management

Awards given could be a good tool for employee motivation.The employee who performs the best as per the standards are given the 'employee of the month' award.


Add awards

Awards are added with details employee name, award name, month, year, gift prize, cash prize, description, award date. A new award name can be add here.

View awards

Admin can view all added awards at a time with information employee name, award name, month, year, gift prize, cash prize, description, award date with action no action. Employee can only view his/her awards history in self service module itself.

View particular employee awards

Awards given to an employee can also be seen at a time with details.It helps Super admin to maintain records of performance for an employee.



Notice board

* New Notice board can act as a information display or notice board for the employees, enable them to view important information notices. Goals of the day tools is available to schedule the tasks to be performed in the day. HR can publish a beautiful "Quote of the day" to spread the zeal of motivation within employees with digital pictures.

Add notice

Super Admin can add notices for employees with heading and descriptions.Notice can be either a beautiful quotes or task for employees or any important information.

View notices

All added notices can be viewed with details like heading, descriptions, published by, published date with action of edit and delete. Employee can view notices at his/her dashboard itself.

Edit and delete notice

Particular notice can be edit and delete if required permanently from records.

View Timelines

All notice board can be viewed in the form of timeline with notice heading, description, published by, published date.